Officer Tasks

Officer Tasks
 

  • President
    • Start of Term
      • Determine goals for the upcoming year
    • Monthly
      • Write an article for the newsletter
      • Select and reserve meeting space for the Officer and Club meetings
      • Set the agenda for the officer meetings
      • Preside over the Officer meetings
      • Preside over the Club meetings
    • Annually
      • Preside over the annual meeting (Christmas party)
      • Report on the work of the Club
      • Ensure that certifications are maintained
  • 1st Vice President (Competitions)
    • Start of Term
      • Set the schedule for the Club Only Competition
    • Monthly
      • Write an article for the newsletter
      • Coordinate packing parties and notify members of upcoming competitions (as needed)
      • Fill in for the President if he/she is unable to attend a meeting (as needed)
    • Quarterly
      • Coordinate Club Only Competitions
    • Annually
      • Present the Brewer Royale Award at the Christmas party
  • 2nd Vice President (Social)
    • Start of Term
      • Schedule Brewdays
      • Schedule Club parties
        • Spring
        • Summer
        • Oktoberfest
        • Christmas
    • Monthly
      • Write an article for the newsletter
      • Ensure needed party supplies are delivered to Brewdays
    • Quarterly
      • Ensure needed party supplies are delivered to Club parties
    • Secretary
      • Daily As Needed
        • Send communications to the Club members
    • Monthly
      • Compile and distribute the newsletter to members no later than the 1st Tuesday of each month
      • Take and report minutes of each officer’s meeting
  • Treasurer
    • Daily/Weekly
      • Respond to member questions regarding Club finances immediately if possible but no longer than within 7 days
      • Deposit monies into the Club account at least every 14 days
      • Pay Club obligations within 7 days of receipt of proper documentation
      • Manage the Club membership by:
      • Picking up completed membership forms from the homebrew stores
      • Ensure homebrew stores are stocked with membership cards and applications
      • Ensure membership cards and applications are available at all Club events
      • Update the membership database with new members, dropped members and email corrections
    • Monthly
      • Reconcile the Club checking account
      • Provide in the monthly newsletter, a status of the Club finances to include:
      • Beginning checking balance
      • Ending checking balance
      • Income by category
      • Expenses by category
      • Update of membership count
      • Obtain raffle items for the Club meetings not to exceed a limit set by the Board
    • End of Term
      • Transfer checking account signatory responsibilities to the new President and Treasurer
  • Past President
    • Monthly
      • Attend Officer meetings and vote when a tie needs to be broken
      • As Needed
      • Serve as an advisor to the Board
    • End of Term
      • Preside over the first Officer meeting of the year until a new President is selected
  • IT Director (Appointed)
    • As needed
      • Maintain the Club web site by posting notices and documents
      • Maintain other Club information services (Facebook, Twitter, etc.)
    • Annually
  • Minister of Education (Appointed)
    • Monthly
      • Coordinate education opportunities for the Club
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